In the MANAGEMENT / PERSONNEL module, enter the name of the key holder in the NAME - 1 search field (the first few letters of the last name are sufficient) and then click the SEARCH button.
A hit list is displayed.
In the list, find the desired key recipient and drag them with the left mouse button held down to the Issue button on the right, or right-click on the person and select Issue.
If the person you are looking for is not yet recorded, select Add Record, enter the person's details,
save, and then press F5. The KEY MOVEMENTS window will open.
The key recipient's details have already been entered.
On the right side of the search section of the window, go to the Key Search tab, enter the first characters of the key number in the Key Number field, and then click the SEARCH KEY button.
A list of matching keys will be displayed, where you can click on the key to be issued. The available copies of the selected key will be shown in the lower part of the window.
Now, double-click the copy of the key you want to issue at the bottom, which transfers the key details to the left side of the window (Key for Issuance).
portier®VISION 5 manages key issuances down to the exact copy. If all your key copies are correctly numbered, check which copy you are issuing and select exactly that one from the list.
The date and time of issuance will be automatically entered. Complete the issuance details if necessary (e.g., return date).
Record the key issuance by clicking the PRINT WITH KEY button or the KeyOnTheGo button (app available in the Google Play Store). If a DigiPad is connected, use the button next to it instead.
The print output or the output on the DigiPad will occur automatically. If the print preview is enabled, you will then enter the ISSUANCE SETTINGS window.
Here, click the START button to display a preview of the issuance receipt.
Note on the competence level: You can only issue keys whose competence level is at or below your own. If a key's competence level is above yours, the system blocks the issue.
Note on the return date: The return date is advisory, not enforced. The system does not block actions when the deadline passes. Overdue returns surface only in the Reminder module.
